Sponsor FAQ

This is a living Document that will be updated frequently. Please make sure your representatives check back a few times before the Conference, for the most up-to-date versions with the latest information!

WHEN AND WHERE IS SPONSOR REGISTRATION?

Sponsor Registration is open on the following dates and times:
• Early Registration for Sponsors, Donors and Hotel Guests in the Speaker Ready Room: Monday, July 24th, between 2:00-4:00PM
• Sponsor Registration begins at 7:30AM on TUESDAY, JULY 25th
Standard Registration in the Convention Center main foyer:
• Tuesday, July 25th, between 8:30-5:30PM
• Wednesday, July 26th, between 8:30-4:30PM

WHEN AND WHERE IS THE THANK YOU RECEPTION FOR SPONSORS?

Please join us at our Thank You Reception on Tuesday evening between 8:30-10:00PM in the Tuscany Room – There are drinks, food and some great conversations to be had.

IS THE SCHEDULE POSTED YET?

The BSidesLV 2017 Schedule is here: https://www.bsideslv.org/schedule17/
Sign up with an account and let the speakers know you are coming by creating your own exportable schedule of the conference.

IS THE VENUE MAP POSTED YET?

Venue Map is available on the BSidesLV web site and via Sched. https://www.bsideslv.org/venue-map /

WILL THERE BE SHUTTLE SERVICE?

We have Shuttle Service again this year! Shuttles will be running starting Monday at 12:00PM and throughout the rest of the week ending on Sunday. Details can be found here: https://www.bsideslv.org/shuttle-schedule-and-maps/

Who should I contact about sending my company’s representative?

Please send an email to ‘sponsors[at]bsideslv[dot]org’ with the following information about your *primary* POC who will be on hand at BSidesLV representing your organization:

Name (and any nicknames used to register)
Cell Phone Number
Email Address
Title

What is the Hotel Address and where does setup take place?

255 East Flamingo Rd. Las Vegas, Nevada 89169 | Tel: 702-893-8933

Set-up will be in the Chill-Out Room (Florentine [FLO] C/D), in the 2nd floor Conference Center. From the Casino entrance, turn left, and go up the escalator (elevators are back behind the escalators). From the Hotel entrance, turn right upon entering, use the elevators on your right to the 2nd floor. Exit to your left and continue down the hallway, making a right and a left, until you reach the main conference area, Florentine Meeting Rooms A-G. If you have an excessive amount of items to bring upstairs, or over-sized items that need a service elevator, please let us know, so that we can make arrangements for you to use the loading dock.

Conference Center Maps:

BSidesLV Layout Map A dynamic map that’s in progress until a few weeks before the event. Please make sure to double check this right before the conference. Note that this 2016 map is currently for reference only. The 2017 Map will be updated in May.

Tuscany Conference Center Map  A static map of the conference center set for BSidesLV – for reference only. Not to scale. Again, a 2017 view of the event space.

NOTE: Please speak with Kelly “nous” Gardner, our Chief Operations Officer (on radio), Angela Earl or Julianne Renowden for any Hotel issues first, before attempting to contact Tuscany Staff.

 

Where should items be shipped?

Please ship items, with insurance and tracking, to arrive by July 15th.  Address will be provided in a separate email. Items not clearly marked will be held in the BSidesLV Quartermaster’s Room for pick-up. To ensure delivery to the proper table, please make sure to include on the packing slip or somewhere visibly on the shipping container:

“ATTN:[YOUR COMPANY NAME]” – if it’s destined for your Sponsor table

“ATTN: BSLV Bag SWAG – [YOUR COMPANY NAME]” – if it’s destined for the swag bags handed out by registration. Note that we pack the bags on Sunday afternoon. If we don’t have your swag in-hand, properly labeled on Sunday, your items will not make it into the bags, regardless of what is noted in the Sponsor Agreement.

“ATTN: BSLV ROOM HOSTS – [YOUR COMPANY NAME]” – if it’s something we need to hand out/throw-out between tracks

“ATTN: BSLV Silent Auction/Raffle – [YOUR COMPANY NAME]” – if its destination is the Auction/Raffle tables

& etc., somewhere on the packaging or shipping label.

You are more than welcome to ship directly to the Tuscany, but they will charge you for handling and storage, per package, by weight. If shipping to Tuscany, please ensure no items arrive prior to 4 days before the event. Understand that if you ship to Tuscany, we cannot confirm delivery before Monday, July 24th, so if something is waylaid, we won’t have time to track it and ensure its delivery. Please see the list of Tuscany Shipping and Handling charges.

 

How can we have our booth items shipped back?

Please note that BSidesLV does not coordinate outbound shipping needs.  Please have your onsite staff make accommodations directly with the Tuscany to ship any items out.  Any items left behind after three days will be considered abandoned.  Please contact the Tuscany hotel bellhop directly on items to be shipped out.  There will be handling charges incurred that you will need to pay directly to Tuscany. Outbound prices are the same as inbound, as stated in the question above. If you want to avoid the charges, there are several UPS stores and a FedEx Office store in the general vicinity of the Tuscany. Search Google Maps for the nearest locations.

 

What is the dress code?

It is generally casual. Mostly t-shirts and jeans, with a smattering of polo shirts and slacks and a few suits.

 

How will we find our table?

The Chill-Out Room (FLO C/D, where Sponsor Tables are)  is reasonably sized so this should not be an issue.  The tables will be labeled with your organization’s name ahead of time.

Please see: BSidesLV Layout Map This 2016 map will be updated starting in May 2017. This map is for approximate layout reference only.

 

How can we help with the event?

Please be sure to reach out to all your business & personal contacts and tell them about BSidesLV! You can also send employees that aren’t staffing the table to volunteer.

What kind of giveaways are popular for swag?

The swag giveaways in the past have been:

  • T shirts
  • Rubik cubes or other puzzles
  • Soft items that won’t hurt if tossed into the audience

We’re pretty keen on fun stuff like:

  • Finger Rockets
  • Soft Frisbees
  • Flying Screaming Monkeys
  • Beach Balls and other pool toys we can put out on Wednesday night at the Pool Party
  • Hangover Kits (It IS Vegas!)
  • Mini Computer repair kits
  • USB Chargers
  • Bottle Openers
  • LED Flashlights
  • Anything Participants can take home for their kids

 

We also see some good ideas at:

http://www.4imprint.com/tag/314/Executive-Toys

http://www.adcomarketing.com/Category/Tradeshow-Giveaways-Marketing.aspx

http://www.j4vv4d.com/best-conference-swag/

 

What are the attendee numbers for BSidesLV so I know how many items to send?

We’re planning for a total of 2700 delegates, over the course of two days. How many items you send is up to you, but if you have something you want everyone to receive, like materials or items for the SWAG bags, we suggest 2700 minimum.

 

What is the table size?

Out of this World, Stellar and Inner Circle tables are six feet long. Above & Beyond are Cocktail Rounds.

 

Are you able to tell me the demographics, attendee’s company or names of attendees prior to BSidesLV?

We don’t collect this information from our participants.  Any “leads” are generated by folks coming to your booth and providing info or business card. We respect our participants’ privacy and never collect information during registration, however, we get a good cross section of researchers, analysts, executives, C-levels, students and InfoSec enthusiasts.

You are welcome to host your own business card raffle, to attract participants to your table. We’ll announce the winner(s) for you at our closing ceremonies on Wednesday evening.

 

What are the times that the our booth will need to be staffed?

8:30 AM to 7 PM PT on Tuesday

8:30 AM to 7 PM PT on Wednesday

Talks end at 6:55 PM PT on Tuesday and Raffle and Closing Ceremonies start at 7 PM PT on Wednesday and will end between 8 PM and 8:30 PM

The Chill-Out Space will be open to Participants from 8:30 AM-8 PM on Tuesday (and again from 9:30-? for Hacker Pyramid) and 8:30 AM-9 PM on Wednesday

 

What are the times for booth setup?

Monday from 3 PM to 6 PM PT

Tuesday from 7:30 AM to 8:30 AM PT

Wednesday from 7:30 AM to 8:30 AM PT

 

Are there times when the booth will be busiest?

Historically, it is a constant flow with busier times during the breaks at 8:30 AM  to 9:45 AM PT and 4 PM to 5 PM PT

 

Will we have electrical connection and wireless access?

Yes, BSidesLV will cover your power costs, up to 20 Amps. If you need more power than that, please make arrangements with the Tuscany AV company, using this order form and email or FAX to the address on the bottom of the form, along with your payment information, before 3 PM on the Friday preceding the conference week. WiFi will be available throughout the conference space. There will be multiple wireless networks, including a dedicated WLAN for Sponsors.  Please note that we recommend a MiFi or VPN for any sensitive transactions or data.

 

Does the hotel rent monitors?

Yes, please use this order form, and email or FAX to the address on the bottom of the form, along with your payment information, before 3 PM on the Friday preceding the conference week.

 

What is the difference between a Sponsor Badge and a Participant Badge?

Sponsor Badges will allow your delegates access to the Chill-Out Room for setup and tear-down, for one hour before doors and one hour after. Participant Badges will not. Our Safety and Security Team will also question anyone behind your booth with a Participant Badge, if there is no one present with a Sponsor Badge to vouch for them.  Please provide any delegates who will be working your table with a Sponsor Badge. Participant Badges are intended for your guests and invited clients, as well as an option for those companies that would otherwise have more Sponsor Badges than they do employees attending the conference. Sponsor Badges also indicate to our Participants that you have made an investment in BSidesLV and that you would like to be approached for conversation about your company. If you find you have more badges than you need, consider offering them up through your twitter or other social media accounts, to potential participants. We have found this is a great way to engage your audience, prior to the event. Or, you can donate any extra Participant badges back to BSidesLV and we’ll give them away in your name, for you.

 

How do we assign them as Sponsor or Participant badges?

Your Registration code will be good for both badge types – both for your company representatives and for guests that you’re inviting. We’ll just need you to give us a final count of each, so we can make sure we have the right number of badges assigned to each badge type. Or, at the very least, give us the number of Sponsor Badges you know you’ll need and we’ll assign the remainder to “Guest”. We will however, still need you to register your guests, to ensure that the code isn’t passed to unauthorized persons, should you be giving them away through twitter trivia or the like.

 

Anything else we need to consider?

Sending high energy folks to fill in would be great.  Please consider sending more than two each day so that “shifts” can be taken and your representatives do not get burnt out.

 

Best regards,
Angela and Julianne
Team BSidesLV Sponsor Coordinators
sponsors[at]bsideslv[dot]org
www.bsideslv.org
ph: (530)500-BSLV

Updated: 02/07/2017

Skip to toolbar